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Choosing KW Court Reporting means opting for a team that not only understands the technical aspects of court reporting but also values the human element of the process...
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View MoreWith the increasing prevalence of remote depositions, attorneys have had to transition from handling paper exhibits to managing them digitally. At KW Court Reporting...
View MoreKW offers an all-in-one legal platform designed to enhance digital proceedings beyond the norm. This cloud-based platform provides secure access to all necessary...
View MoreUnder section (B), subsection (7), certified shorthand reporters are expressly prohibited to enter into, arrange, or participate in a relationship that compromises the impartiality of the certified shorthand reporter, including, but not limited to, a relationship in which compensation for reporting services is based upon the outcome of the proceeding.
Law firms must be vigilant and steer clear of deferred payment agreements with court reporters to preserve the integrity of the legal process. KW Court Reporting steadfastly avoids such arrangements, upholding the highest standards of professional integrity and impartiality.
Deferred payments risk aligning a reporter’s financial interests with a case’s success, violating crucial regulations and endangering the neutrality essential to the judicial process. Ensuring compliance with these standards is not just a legal requirement but a fundamental duty. Protect your proceedings from any shadow of bias or impropriety by avoiding deferred payment agreements.
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Our team is comprised of over ten years of doing asset searches and address searches. We have a success rate of over 80% of locating the facts...
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View MoreCourt holiday schedules are crucial for planning legal proceedings, ensuring deadlines and appearances are met without delays. Stay informed by checking the schedules below to avoid
disruptions.
• Los Angeles Superior Court Holiday Schedule
• Orange County Superior Court Holiday Schedule
• San Bernardino Superior Court Holiday Schedule
• Riverside Superior Court Holiday Schedule
• San Diego Superior Court Holiday Schedule
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Can’t find your courtroom? Use one of the directories below to find a judicial officer, contact information, or court location.
• Los Angeles Superior Court Directory
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View All PostsStrategy, Accuracy, and the Competitive Edge
In litigation, it isn’t always the loudest argument that wins, it’s the best-documented one. Court reporters may appear to be silent participants in a proceeding, but behind every transcript is a legal ally ensuring that every word, objection, and clarification is captured with complete accuracy. At KW Court Reporting, we know that a clean, airtight record is often the deciding factor between success and missed opportunity in court.
From high-stakes depositions to complex commercial litigation, court reporters provide attorneys with more than transcripts. They offer tools for strategy, support for real-time decision-making, and long-term value that extends far beyond the close of a case.
Today’s court reporters are highly trained professionals who serve as:
• Live evidence managers
• Compliance experts
• Real-time collaborators
• Guardians of legal integrity
With deep knowledge of legal procedure, confidentiality requirements, and emerging litigation technologies, professional court reporters operate as an extension of the legal team. At KW Court Reporting, our reporters are experienced in family law, civil litigation, intellectual property, personal injury, and criminal law. This specialized knowledge ensures the transcript not only documents the case but mirrors its legal nuance.
Depositions are often where a case is won or lost. They offer attorneys a critical opportunity to uncover inconsistencies, lock in testimony, and lay the foundation for a powerful courtroom argument. But that value hinges entirely on the quality and accuracy of the transcript.
Court reporters ensure that every objection is properly noted, every off-the-record discussion is kept out, and procedural elements such as “recess,” “pause in the proceeding,” or “sidebar” are clearly marked. At KW, we enhance these transcripts further with digital formatting, keyword indexing, exhibit tagging, and timestamps. This means attorneys spend less time scrolling and more time strategizing.
In one case, a client used our indexed transcript to quickly locate a contradictory statement made by a witness during deposition. That moment, highlighted and presented in court, helped dismantle the witness’s credibility and shift the jury’s perspective.
Real-time court reporting gives attorneys a competitive edge during fast-moving proceedings. With live text streaming to their screen, attorneys can spot inconsistencies, collaborate instantly with remote colleagues, and even draft objections or motions on the spot.
In a recent complex commercial case, opposing counsel introduced testimony that seemed to diverge from earlier statements. The trial team used the real-time feed to identify the discrepancy in the deposition transcript and address it immediately during cross-examination, a strategic pivot that wouldn’t have been possible without real-time access.
Real-time reporting isn’t just about convenience. It’s about empowering attorneys to act on facts while they’re still being formed.
Appeals hinge on the record. According to the American Bar Association, over 15% of cases are appealed, and appellate judges rely entirely on the transcript to evaluate the case.
If the record is incomplete or unclear, it doesn’t matter how strong the legal arguments are. Court reporters who understand appellate court requirements ensure that transcripts include full speaker identification, properly marked objections and rulings, full index of examinations and exhibits, and are certified and delivered within court deadlines.
One firm we work with credits a successful appeal to having a well-organized, accurately formatted transcript that allowed them to cite exact language in their brief. Precision matters.
With more proceedings happening over Zoom, by phone, or in hybrid formats, maintaining an accurate record has become more challenging than ever. Court reporters are trained to navigate overlapping speech, dropped connections, interpreter pacing, and other issues that can affect proceedings.
While court reporters do not interpret or describe tone or behavior, they follow professional protocol to ensure every spoken word is attributed correctly and any requests for clarification are properly recorded.
In one remote deposition, a technical glitch caused a key phrase to drop out. The reporter immediately paused the proceeding, requested clarification, and captured the corrected testimony on the record. That attention to detail ensured nothing was lost and gave the attorney a reliable record for trial.
Court reporters play a vital role in ensuring compliance. They verify the identity of participants, administer oaths, handle exhibits, and produce certified transcripts that meet jurisdictional requirements. Just as importantly, they remain neutral, protecting the integrity of the record.
At KW Court Reporting, we go further by offering HIPAA-compliant services, encrypted file delivery, and rigorous confidentiality protocols. You can trust that what’s said in the room, or on the screen, is protected and preserved.
Transcripts aren’t just evidence, they’re assets. Firms that archive and review past transcripts gain valuable insights into opposing counsel’s tactics, witness behavior, and case development.
One firm partnered with us to create a searchable digital library of their past depositions and hearings. They now use these transcripts to train new attorneys, identify patterns in expert testimony, and build faster, smarter case strategies.
Whether for preparing cross-examinations or crafting opening statements, past transcripts are one of the most underutilized tools in a law firm’s arsenal.
We’re not just here to type. KW Court Reporting is:
• Certified, experienced, and court-savvy
• Women-owned, minority-owned, and court reporter-owned
• Experts in real-time reporting, remote depositions, and complex case support
• Trusted by top law firms for professionalism, reliability, and accuracy
Our clients count on us not just to show up, but to show up ready to support their strategy and help them win.
In today’s high-stakes legal environment, facts alone aren’t enough. You need the power to prove those facts, reference them in real time, and support them in every phase of litigation.
A high-quality transcript is more than a record. It’s a strategic tool.
If you’re preparing for a deposition, trial, arbitration, or appeal, don’t settle for the basics. Partner with a court reporting team that understands how to elevate your case.
Contact KW Court Reporting today to schedule your next proceeding and experience how precision, professionalism, and legal insight can help you win.
AB 931 Passes Senate Judiciary Committee: What California’s New Litigation
Funding Bill Means for Attorneys and Court Reporting Vendors
AB 931, a key consumer protection bill backed by the Consumer Attorneys of California (CAOC), is making waves in the legal industry, and for good reason. The bill, which addresses transparency and ethics in litigation funding, recently passed the California Senate Judiciary Committee with a decisive 11-2 vote.
Casey Johnson, CAOC’s 2nd Vice President, testified in Sacramento in strong support of the legislation, helping to ensure its successful advancement through the committee.
But while AB 931 is designed to rein in predatory litigation finance practices, it also carries important implications for attorneys working with third-party legal vendors, especially court reporting firms that offer deferred or non-recourse payment models.
In plain English: AB 931 regulates companies that give money to plaintiffs before their lawsuits settle, a practice known as litigation funding.
These funding companies often:
• Charge very high fees
• Use complex contracts that are hard to understand
• Offer kickbacks or referral bonuses to lawyers in exchange for client referrals
AB 931 changes that by requiring:
• Contracts to be clear, written in plain language, and fully transparent
• A five-day cancellation window for clients
• No hidden fees, compounding interest, or abusive repayment terms
• No kickbacks or referral incentives to or from attorneys
• Strong penalties (up to $10,000 per violation, plus cancellation rights and legal fees)
It also reinforces Rule 5.4 of the California Rules of Professional Conduct, which prohibits fee-sharing between lawyers and non-lawyers, a rule designed to protect legal ethics and prevent conflicts of interest.
Although AB 931 is focused on litigation finance, its ripple effects could extend into the world of court reporting, especially with firms that operate under deferred payment or nonrecourse models, where the law firm doesn’t pay for services until the case settles, and possibly not at all if the case is lost.
These financial structures can resemble litigation funding, which could raise ethical red flags, especially if:
• The court reporting company is not owned or operated by certified court reporters
• The vendor is structured as an Alternative Business Structure (ABS), commonly found out of state
• Any part of the arrangement could be seen as fee-sharing or outcome-dependent
Under AB 931 and Rule 5.4, California law firms must steer clear of any vendor arrangement that could be interpreted as an unauthorized fee split or an unethical referral.
At KW Court Reporting, we applaud the passage of AB 931 and the efforts of CAOC in protecting California consumers and preserving legal integrity.
We want to assure our clients that:
• We do not participate in kickbacks, referral bonuses, or outcome-based billing
• We are 100% court reporter-owned and California-based – not an ABS or outside entity
• We follow all California ethics rules, including Rule 5.4
• Our billing is straightforward, transparent, and never tied to case results
By choosing KW Court Reporting, you’re partnering with a vendor who puts your ethics, your clients, and your professional reputation first.
If you’re currently working with any court reporting firm that:
• Offers “no win, no pay” or nonrecourse payment structures
• Operates under non-lawyer ownership or out-of-state control
• Requests or offers referral incentives or “preferred rates” for client volume
…it may be time to reassess. These arrangements could violate AB 931 and expose your firm to disciplinary action under Rule 5.4.
We are California-owned and operated, and fully compliant with AB 931, Rule 5.4, and CCR § 2475. Our billing is clear, fair, and never tied to litigation outcomes.
When you work with KW, you’re working with a vendor that puts your clients—and the integrity of the judicial process—first.
If you’re unsure whether a vendor’s billing model or ownership structure puts your firm at risk, KW Court Reporting is here to help. We’ll walk you through any concerns, explain the ethical boundaries, and ensure your litigation support team remains fully compliant and trustworthy.
Contact KW Court Reporting to learn more about how we protect your practice – and your clients – every step of the way.
Growth, Innovation & Endless Opportunity
If you’ve been wondering where the court reporting industry is headed, the answer is clear: upward and forward. The future of court reporting is a powerful blend of human expertise and technological innovation, offering growth, flexibility, and exciting new tools that are transforming how we work.
At KW Court Reporting, we’re not just watching these changes unfold—we’re helping shape them.
As we head deeper into 2025, several court reporting trends are taking center stage. We’re seeing everything from hybrid court reporting models that blend in-person and virtual services, to the rise of remote court reporter jobs that offer greater flexibility and work-life balance without compromising accuracy or professionalism.
The legal industry is embracing cloud transcription platforms and secure transcript storage, streamlining access and delivery while ensuring confidentiality. These tools are empowering us—not replacing us—and allowing court reporters to deliver even more value in real time.
And with virtual court hearings becoming more common across the country, court reporters are stepping into the future with confidence, armed with tech-savvy tools and a commitment to precision that’s never been more important.
At the heart of this evolution is technology—and court reporters are leveraging it in big ways. Modern stenographer technology has come a long way. From real-time captioning to software advanced legal transcription software, today’s court reporters are equipped with tools that make our work faster, more accurate, and more accessible. We’re using real-time transcription tools to stream live transcripts during proceedings—allowing attorneys to instantly access testimony, mark key moments, and pivot their strategy on the fly.
We’ve also integrated cloud transcription platforms that simplify transcript delivery, reduce turnaround times, and offer secure transcript storage for easy, on-demand access. These solutions don’t just benefit reporters—they significantly improve the legal workflow for attorneys, paralegals, and legal teams who rely on fast, reliable records.
Tools like speech-to-text for voice reporters and AI-powered editing software help refine transcripts efficiently, while remote-friendly setups allow us to cover proceedings no matter the location. This isn’t just convenience—it’s a competitive edge for legal professionals who need results quickly and securely.
Technology is making court reporting more responsive, more dynamic, and more aligned with the fast pace of today’s legal world—and everyone benefits.
Let’s talk more about AI in court reporting. There’s no denying that speech-to-text, legal transcription software, and real-time transcription tools are evolving rapidly. But let’s be clear—AI can’t replace the judgment, integrity, or contextual awareness of a professional court reporter.
What AI can do is help us work smarter. From AI-powered formatting and error-checking to, faster transcript turnaround, this technology acts as a sidekick—making our work more efficient without ever compromising quality. It’s not about replacing humans; it’s about enhancing the human touch.
This harmonious blend of human expertise and technological innovation is the future—and
court reporters who embrace it are only going to get better and better.
As the legal system gets busier and more complex, the demand for skilled court reporters is growing fast. In fact, with a court reporter shortage looming nationwide, there’s never been a better time to enter or grow within this industry.
The Future of Court Reporting career outlook is full of promise—flexible schedules, competitive pay, and the opportunity to work at the cutting edge of justice. Plus, with more firms and courts adopting advanced stenographer technology, reporters are staying ahead of the curve through continuing education for court reporters and constant skill-building.
Whether you’re using a traditional stenotype machine or the latest digital tools, the future of court reporting is yours to shape.
While technology is changing how we work, it isn’t changing why we’re needed. Court reporters bring accountability, professionalism, and accuracy to every proceeding. We capture nuance that software can’t recognize, uphold confidentiality that AI can’t promise, and ensure the integrity of the record in ways no automation can match.
As proceedings become faster and more complex, the human element remains essential. At KW Court Reporting, we believe that no matter how far technology goes, it will always take skilled professionals to ensure the legal system runs smoothly—and justly.
Whether we’re adopting the latest legal transcription software, offering hybrid court reporting solutions, or ensuring secure transcript storage for every client, KW Court Reporting is staying ahead of the curve —without losing sight of what matters most: people.
Our experienced team thrives at the intersection of precision and progress. From virtual court hearings to real-time transcription tools, we bring modern solutions with an unwavering commitment to excellence.
Ready to partner with a team that combines experience, adaptability, and forward-thinking innovation? KW Court Reporting is here for your depositions, hearings, and trials—anytime, anywhere.
Let’s write the future—together.
Why Digital Recordings Can’t Replace Certified Court Reporters. Technology has changed nearly every industry—law included. Courtrooms are more connected than ever. From virtual hearings to e-filing, the legal profession is rapidly evolving. However, one question keeps coming up: Can digital recordings replace certified court reporters?
It’s a fair question. Digital recording systems seem cost-effective and easy to install. They promise hands-free, automated capture of legal proceedings. But when accuracy, nuance, and legal standards are on the line, the reality tells a different story.
This article explores why digital recordings can’t replace certified court reporters—not just in theory, but in practice, ethics, and results.
When testimony begins, there’s no rewind button. A certified court reporter transcribes words as they happen, with precision. They don’t just type—they listen with trained ears, catching context, tone, and legal terminology that voice-recognition tools simply don’t grasp.
Digital recordings don’t provide real-time access. Attorneys can’t refer back to statements mid-proceeding. There’s a lag between the recording and the final transcript. And if something crucial is said unclearly, a machine won’t stop and ask for clarification. A court reporter will.
When it comes to preserving the official record, judgment matters. And judgment is uniquely human.
Why Digital Recordings Can’t Replace Certified Court Reporters in Complex Legal Settings
Speech-to-text software has improved, but even the best tools stumble over industry-specific language, thick accents, and multiple speakers. Add in legal jargon, and the error rate climbs fast. In litigation or arbitration, one word can change the meaning of an entire exchange. That margin of error is unacceptable.
Certified court reporters are trained specifically for legal contexts. They know how to spell unusual surnames, cite statutes, and transcribe technical terms correctly the first time.
In legal proceedings, the integrity of the transcript is critical. Certified court reporters provide a verifiable, secure record that holds up in court. Their work can be traced, verified, and certified under oath.
Digital recordings can be duplicated, edited, or lost. If a file goes missing or is compromised, there’s no guaranteed fallback. The legal system needs certainty, not “close enough.”
Batteries die. Microphones fail. Files get corrupted. Even in modern courtrooms, tech doesn’t always cooperate. Once a recording is lost, there’s no recovering it. You can’t re-run a deposition or a live witness statement. What’s said is said—and if it’s not recorded correctly, it’s gone.
Court reporters use backup equipment, monitor audio levels in real time, and ensure redundancy. They’re trained to catch issues immediately and correct them on the fly—something no recording device can do alone.
With digital recording, you still need someone to transcribe the audio afterward. That takes time. It introduces more room for human error—especially if the person transcribing wasn’t present and doesn’t know who’s speaking or the legal context.
A court reporter finishes their transcript accurately and efficiently, often within hours. That speed matters when preparing for tomorrow’s trial or a high-stakes motion.
Certified court reporters are bound by professional ethics and confidentiality agreements. They’re trained to handle sensitive information discreetly and securely. They don’t upload data to public servers or use unsecured apps.
Digital recordings, by contrast, are more vulnerable. Files can be hacked, leaked, or misrouted. Once sensitive testimony or medical records are in the cloud without safeguards, you can’t undo that exposure.
Certified court reporters are a stabilizing presence in depositions and hearings. They bring professionalism, order, and neutrality. They help ensure that speakers don’t talk over each other, that everyone is clearly heard, and that the environment remains respectful and productive.
The Magic Behind the Keys: What exactly is a Court Reporter? If you’ve ever been in a courtroom or a deposition, you’ve probably noticed someone sitting quietly with a strange looking little keyboard, typing away like their life depends on it. That’s the court reporter—the person responsible for capturing every single word spoken, no matter how fast or complex the conversation gets. But what exactly are they doing on that odd machine, and why is it so important? Let’s pull back the curtain on this fascinating profession and explore what makes court reporting such a vital and impressive part of the legal system.
Written By:
At first glance, a stenotype machine might resemble a typewriter designed by aliens. It has only 22 keys, far fewer than your standard QWERTY keyboard. Yet, this compact device allows court reporters to capture the spoken word with incredible speed and accuracy. How?
Unlike a regular keyboard where each key represents a letter, the steno machine operates on phonetics—how words sound rather than how they’re spelled. This means court reporters can capture entire syllables or even words with a single stroke. For example:
Each stroke represents a combination of sounds, pieced together using steno theory, a system of rules that allows for speed and consistency.
The steno keyboard is divided into sections:
For instance, to write the word “cat”:
All this happens simultaneously—yes, simultaneously! It’s like playing a piano, but instead of producing music, court reporters create a written record of spoken language.
Learning steno theory is like learning a new language. Court reporters train for years to master this system, memorizing thousands of briefs (shortcuts for common words or phrases). For example:
These briefs allow reporters to keep up with rapid speech, ensuring nothing is lost.
Becoming a court reporter is no small feat. It requires dedication, discipline, and years of rigorous training. Most court reporters attend specialized schools or programs that focus exclusively on the skills needed for this demanding profession. Here’s what the journey typically entails:
Training to become a court reporter usually takes 2-5 years, depending on the program and the student’s pace. It’s a blend of classroom education, hands-on practice, and countless hours of drills.
The coursework is comprehensive, covering:
Success as a court reporter hinges on practice. Students spend countless hours memorizing briefs and perfecting their speed and accuracy. Practice sessions often involve transcribing mock trials, depositions, and legal scenarios. To build speed, students progressively increase their typing rates, aiming to surpass the 225-word-per-minute benchmark.
Many programs include internships or externships, giving students the opportunity to shadow experienced court reporters and gain exposure to real-world settings. This hands-on experience is invaluable for building confidence and skill.
Most people speak at 150-200 words per minute. Attorneys in full swing? Easily 250 words per minute or more. To keep up, court reporters must type at speeds exceeding 225 words per minute with 98% accuracy—a standard set by certification exams.
The court reporter’s brain is a marvel of multitasking and linguistic gymnastics. When people speak, their words go through an astonishing mental process in the reporter’s mind:
This process happens at lightning speed, often compared to playing a high-speed game of chess while running a marathon. A doctor once described this as a court reporter’s ability to split their brain into multiple tasks: listening, processing, writing, and anticipating—all while maintaining focus amid courtroom distractions.
Why go to such lengths to capture every word? The court reporter’s transcript is the official record of proceedings. It’s a vital document used in appeals, legal arguments, and historical archives. Without it, the judicial system would lack a reliable, unbiased account of what transpired.
Court reporters are more than typists; they are guardians of the spoken word. Their work ensures that every voice is heard and preserved, from the whispered objections to the emphatic closing arguments. They bring precision and professionalism to a role that’s as challenging as it is crucial.
So next time you see a court reporter, remember: beneath their calm exterior lies a whirlwind of mental gymnastics, linguistic expertise, and lightning-fast reflexes. They’re the unsung heroes of the legal world, transforming the chaos of the courtroom into a clear, concise record for generations to come.
Streamlining your deposition process is crucial for maintaining both efficiency and effectiveness in legal proceedings, as it can significantly impact the overall success of your case by reducing delays, minimizing errors, and ensuring that all necessary information is accurately captured. To assist you in achieving a more streamlined and well-organized deposition process, here are five key steps that you can implement to enhance your workflow and optimize your results:
For instance, if you’re handling a complex case with multiple exhibits, categorize them into folders and label each one clearly. This way, during the deposition, you can quickly reference any document without causing delays.
In a recent deposition, using real-time transcription helped the legal team address inconsistencies in the witness’s testimony on the spot, rather than waiting for the transcript to be processed.
An attorney prepared a detailed outline but remained flexible during the deposition, allowing for follow-up questions that uncovered crucial details about the case.
By briefing the court reporter on technical jargon specific to a medical malpractice case, the legal team ensured that the transcript was accurate and free of misunderstandings.
After reviewing the transcript, the legal team identified a critical inconsistency in the witness’s statements, which led to a follow-up deposition and ultimately strengthened their case.
Streamlining your deposition process involves thorough preparation, effective use of technology, efficient questioning, clear communication, and diligent post-deposition review. By following these steps, you can ensure a more efficient and productive deposition process, ultimately aiding in the success of your case.
This picture sums up much of our life. Creating a business while growing our families has been one of the most challenging things we have ever done. Five years ago, Whitney and I started our court reporting business from our homes. Whitney had a one-year-old boy, and I was six months pregnant with my son. Luckily, we had a super supportive family. Our husbands encouraged us to go for it, and our parents did whatever they could to help grow our business. Our mom and dad would meet us in parking lots outside law firms, and our mom would bring us chocolate chip cookies she baked the night before to bring to our current and prospective clients. Occasionally, when peering out the window, we could see our kids being chased down a sidewalk or through a lobby, all while the attorneys had no idea it was our family waiting for us. Since then we’ve both had daughters and continually grown our business, each day bringing successes and challenges we could never imagine. Pictured here are our precious babies, a rambunctious group that unknowingly motivated Whitney and me to be great mothers and dedicated business owners. We are proud to be family owned, women owned and a minority-owned business. To all our clients, thank you for making our dreams come true and allowing us to be part of your personal and professional lives. Reporters, we love you all and send respect and profound gratitude for the often thankless hard work.
Effective April 1, 2014, transcripts in civil, probate, and mental health proceedings where there was a court reporter can be ordered online. The online request is available from the Court’s public website, www.occourts.org, accessed from the pull-down menu under: QUICK LINKS, How Do I … Request a Transcript?
Santa Ana, CA – Orange County is making it easier for the public to order their transcripts. Effective April 1, 2014, transcripts in civil, probate, and mental health proceedings where there was a court reporter can be ordered online. The online request is available from the Court’s public website, http://www.occourts.org, accessed from the pull-down menu under: QUICK LINKS, How Do I … Request a Transcript?
The Court has created this automated Online Transcript Request Program in an effort to expedite the transcript request process. As many of you have probably experienced, it can take weeks, if not longer, for the court reporter to get back to you regarding your transcript request. That’s because of all the steps you have to go through to get that request into the court reporter’s hands.
Your request will now be sent directly to the court reporter that was present at the proceeding. The reporter will provide you with a cost estimate and make arrangements for payment. The new process is easy to use and requires only that you provide the case number.
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